2005 Accounting/Bookkeeping Report

March 28, 2005

This is a very general overview of my primary responsibilities:

1. I process and post all Pledges and Member/Minister/Sponsor/COL payments into Raisers Edge records. Last year I processed approximately 315 contributions per month.
   
   ’05 Pledge data to date:
   
   

   Yr	# of pledges	Total	Average
   05	492	$129,249	$263
   04	545	$122,232	$224

   
   I post from the detail Cash Receipts Journal, into the appropriate QuickBooks accounts.
    
2. In addition to other sources of revenue (grants, investment draw, etc.), are Sales income and expense activities. Jewelry sales are processed and fulfilled in New York. I receive all the requisite paperwork around the 10th of each month for the jewelry activity. From this I calculate commissions, pay for inventory purchased, keep track of the bulk mail postage amounts, etc. and post the information into my QB system. Notecard and Order of Service cover sales are processed here in Boston.
    
3. I stay in close communication with UUA financial staff to ensure that Payroll and other monthly liabilities are recorded properly and reimbursed in a timely manner.
    
4. I run the monthly Quest query for distribution to the mailhouse.
    
5. I also run or develop other database queries for the collection of membership and /or financial statistics that may be of some interest.
    
6. I provide some backup of constituency maintenance and record management in the database.
    
7. This year, I am responsible for spreading the CLF budget over the different classes
   and over the year.

Donna Dudley

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Last updated June 12, 2005