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Church of the Larger Fellowship
Board Policies
as of March 30, 2007
Board Policies
February 13, 2003
Board policies will be posted on the CLF website.
Travel Reimbursement Policy for CLF Board of Directors
March 31, 2001; revised April 2006
- Travel expenses for board members to attend board meetings shall include the fares of air, train or bus travel, ground transportation to and from airports and stations, and/or parking.
- Members will be reimbursed for the lowest reasonable fares.
- If a board member drives to the CLF meeting, expenses at the rate currently used by the UUA up to the cost of airfare, and toll expenses, will be reimbursed.
- Lodging and some meals during the meetings will be provided by the CLF.
- The CLF welcomes the donation of travel expenses and asks that a travel reimbursement form is submitted and that the Board member reimburse the CLF after their reimbursement check is received.
- Expense sheets will be signed by the CLF executive director or senior minister.
Endowment Funds, Calculation of Draw for Operating Funds
October 12, 2001
The budget transfer from the endowment shall be calculated on the previous 12-quarter rolling average.
Endowment Funds, Draw for Operating Funds
October 5, 2002; revised April 2006
Beginning in 2004 the budgeted draw from the endowment will be reduced by 1⁄4 % each year to bring down the draw to 5% by 2009. (The present draw at the time of this motion, and thus the beginning level, is 6.5%). The Treasurer monitors the amount of the draw.
Executive Committee Nominations
April 10, 2004; revised April 2006
A committee consisting of the minister, the board chair and the presumptive board chair if there is one, and the board rep to the nominating committee should meet prior to the spring full board meeting. This committee will assess the needs of the board and prepare a slate of officers after confirming the willingness to serve of all candidates. This slate will be presented to the full board at the spring meeting. The slate will be voted on, according to the bylaws, as soon as practical following the annual meeting (i.e. immediately after the meeting).
Expensing of Purchases
October 12, 2001; revised April 2006
Any capital purchase of $2,000 or less per item shall be expensed in the year in which the purchase was made.
Unrestricted Bequests
October 13, 2000; revised April 2006
All unrestricted bequests over $1,000 will be deposited in the unrestricted endowment fund. Amounts under $1,000 will be placed as income in the operating budget.
Member Contributions at Year End, Credited to Fiscal Year
February 20, 2002; revised April 2006
Beginning in December 2002, prepaid pledges will be held on the balance sheet in the deferred revenue account. In January of each year, the total amount received will be transferred into the appropriate operating account.
Finance Committee Chair
February 13, 2003
The position of CLF finance committee chair will be held by the treasurer of the CLF.
General Assembly Delegate Selection
June 9, 1998; revised October 4, 2003; revised April 2006
Criteria for the selection of CLF delegates to the General Assembly of the UUA:
It is the policy of CLF to give priority to current board members who have no other vote and wish to be delegates. The remaining slots are filled from the list of members who have indicated interest in being delegates. Alternate delegates may be appointed as appropriate. The CLF was allocated 22 delegates by the 1999 General Assembly.
The following criteria are used to guide the selection process:
- Persons selected must be CLF members;
- Persons selected shall not concurrently serve as a delegate for another congregation.
- Selections shall be made with consideration of prior delegate status and by keeping in mind the diversity of CLF membership, i.e., lay vs. clergy, geographic area, length of membership.
- No more than two members of one family may be CLF delegates, unless there is no waiting list. Other family members may be alternates.
- Selections shall be made in consultation with the minister and staff members. If voting is necessary, each board member shall cast the same number of votes as the number of positions available. The candidates with the most votes are selected. In case of a tie, the board chair makes the final selection.
- There will be three delegate slots held for members of the Church of the Younger Fellowship.
Expectations for CLF delegates to GA
April 10, 2004, revised March 30, 2007
- assist in staffing the CLF table;
- attend the annual CLF service, the annual meeting, and a delegate get-together sponsored by the staff and Board;
- write a report on their experience as a CLF delegate that may be shared.
Access to Member Data
April 8, 2000, revised March 30, 2007
The Executive Committee, and chairs of Finance, Fundraising and Investments Committees are allowed access to all donor records.
Minister Evaluation
March 31, 2001; revised March 30, 2007
The board will review the minister every three years beginning with the spring of 2005. In the remaining two years, the review of the minister will consist of a three-way conversation among the minister, board chair and vice-chair, with a report to be shared with the board.
The following areas are to be discussed:
- Preaching and Worship
- Program Development
- Pastoral Care
- Administration
- Public Ministry
- Denominational Relations
- Denominational Involvement
- Board Relations
Ordination and Affiliation
Date Issued: 2/19/1993, revised March 30, 2007
It is the general policy of the CLF not to be a sponsoring or ordaining congregation or to grant affiliate status to ministers.
Last updated November 6, 2007
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